Financials: Features at a glance

• Nominal Ledger
• Cashbook
• Sales Ledger
• Purchase Ledger
• Costing

Nominal Ledger

Flexible Chart of Accounts	Account, Type, Sub Type, Cost Centre, Department and Project
Financial Calendar	Define up to 24 periods
Rebuild Periods	Allows period balances to be re-calculated if the Financial Calendar is adjusted during the fiscal year
Dimensional Analysis	Cost Centre, Department* and Project* analysis
Group Analysis	Group together Nominal accounts for additional reporting and analysis
Journals	Reversing, Recurring, Retained (Skeleton) and VAT journals
Budgeting	Budgeting at Account, Cost Centre, Department and Project level with import facilities from Microsoft Excel using Pegasus XRL
Private Nominal Accounts	Account details can be restricted to users who have had additional security applied
Real-time or Batch Update	Update Nominal accounts in real time or batch update from source ledgers
Distribution Accounts	Transactions posted to distribution accounts are automatically distributed to cost centres based on defined percentages
Multi-Currency	Nominal accounts can hold both base and currency period to date, year to date and previous year values
Revaluation	Currency bank balances can be re-valued at any time based on current exchange rates
Transaction History	Retain transactions and journal images for up to nine years
User Definable Views*	Define financial management Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across fiscal years and periods with transactional drilldown and easy export facilities to Microsoft Excel
Transactional Drilldown	Drilldown through user definable Views or Nominal accounts to period values, transactions and source documents
Financial Reporting	An extensive range of reports are provided as standard including the ability to define your own management reports (Profit & Loss and Balance Sheet)
Consolidation	Multi-company account consolidation providing group reporting facilities with the ability to consolidate ledgers with different operating currencies
Excel Integration	Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable	The Nominal Ledger can be customised to suit the specific requirements of your business
Context sensitive Help	Comprehensive and easy to use Help facilities

Cashbook

Receipts and Payments	Can be processed in the Cashbook, Sales or Purchase Ledgers
Batch Processing	Batches of Receipts or Payments can be posted together in a single transaction
Cashbook Types	Allows the creation of multiple Cashbook types for Receipts, Payments and Transfers to match how transactions will appear on bank statements
Recurring Entries	Set-up direct debit and standing order entries on a monthly, quarterly or user definable basis
Bank Reconciliation	Includes transactional drilldown, ledger postings, the ability to save a partially completed bank reconciliation and the ability to produce the bank reconciliation listing as per the bank statement
Bank Transfers	Transfer funds from one account to another
BACS and e-Banking	Allows payments to be processed via BACS and banking software
Multi-Currency	Create home and currency bank accounts
Petty Cash	Create any number of Petty Cash accounts
Cheque & Remittance Advice	Allows combined cheque and remittance advice production, to suit your company stationery
Matching	Easily match and remove any incorrectly posted transactions which will never appear on the Bank Statement
Opening Balances	Individual account set-up is simplified with the Opening Balances routine
Transaction History	Reconciled transactions can be retained for up to 99 periods
Comprehensive Reporting	An extensive range of reports are provided as standard
Account View	Provides reconciled and un-reconciled information, statement number and date range selection, transaction detail, statement line number and paying in slip reference
Excel Integration	Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable	The Cashbook can be customised to suit the specific requirements of your business
Context Sensitive Help	Comprehensive and easy to use Help facilities

Sales Ledger

Trade in Multiple Currencies	Process transactions in any currency, with values recorded in the base and customers operating currency
Delivery and Head Office	Unlimited delivery accounts with the ability to re-direct invoices and statements to Head Office
Trading Terms	Define trading terms for an individual or a range of customers (eg payment terms, settlement discount and credit limit)
Credit Control	Includes statement production, debtor letters, provision for bad debts, customer debtor days, statistical debtor analysis, customer notes and the ability to place customer accounts on stop
E-mail Integration	Produce customer e-mails, statements and copy invoices, automatically generating a customer note for audit and reporting purposes
Multiple Contacts	Unlimited contacts and the ability to apply up to six attributes against each contact, ideal for marketing campaigns and targeted mailings
Disputed Invoice Analysis	Assign user definable reason codes against disputed invoices, with reporting facilities to highlight any trends and automatic customer note generation
Statistical Debtor Analysis	Includes average debtor days, turnover and Sales analysis for up to 99 periods
Customer Notes	Assign notes to customer records as a reminder or a task for others, with full e-mail integration
Dormant Accounts	Exclude any dormant accounts from Sales processing, searches and reports
Transaction History	Retain transactions for up to 99 periods
Attachments	Attach multiple files (eg spreadsheet, Word document) to a customer account
User Definable Views	Define Sales Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across Sales periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
Transactional Drilldown	Drilldown through user definable Views or sales accounts to transactions and source documents
Comprehensive Reporting	An extensive range of reports are provided as standard
Excel Integration	Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable	The Sales Ledger can be customised to suit the specific requirements of your business
Context Sensitive Help	Comprehensive and easy to use Help facilities

Purchase Ledger

Trade in Multiple Currencies	Process transactions in any currency with values recorded in both the base and suppliers operating currency
Ledger Account	Specify an alternative ledger account to receive payments for this supplier eg a factoring house
Trading Terms	Define individual terms or profiles to attach to supplier accounts, including settlement discount rates and supplier payment terms
Suggested and Automatic Payments	Methodical payment routines that allow the progression of payments for suppliers from suggested payments to authorisation and through to generation of cheque and BACS payments
Cheque & Remittance Advice	Flexible design allows the generation of a combined or individual cheque and remittance advice, to suit your company stationery
E-mail Integration	Send an email directly from the supplier account using contact information. This will automatically generate a supplier note for audit and reporting purposes
Purchase Invoice Register (PIR)	Use PIR to record Purchase Invoices and Credit Notes. Once authorised the transactions can then be posted to the Purchase Ledger to update the accounts and the Purchase analysis files
Held Invoice Analysis	Assign user definable reason codes against disputed Invoices, with reporting facilities to highlight any trends and automatic supplier note generation
Multiple Contacts	Unlimited contacts and the ability to apply up to six attributes against each contact
Dormant Accounts	Exclude any dormant accounts from Purchase processing, searches and reports
Attachments	Attach multiple files (eg spreadsheet, Word document) to a supplier account
Transaction History	Retain transactions for up to 99 periods
User Definable Views	Define Purchase Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel or Word
Transactional Drilldown	Drilldown through user definable Views or Purchase accounts to transactions and analysis
Comprehensive Reporting	An extensive range of reports are provided as standard
Excel Integration	Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable	The Purchase Ledger can be customised to suit the specific requirements of your business
Context Sensitive Help	Comprehensive and easy to use Help facilities

Costing

Contracts, Jobs and Phases	This flexible structure provides extensive control, monitoring and reporting of Contracts, Jobs and Phases
Estimates	Full Estimate processing with budget forecast and Quote production facility. A Job can be created from an Estimate without the need to re-key the information and an Estimate can be used more than once
Cost Types	Use an extensive range of Cost and Revenue cost types including: Direct and Recharge Expense, Labour, Contractor, Stock, Retention, Interim & Final Billing, Overhead and Retention
Cost Code Analysis	Create unlimited Cost Codes, linked to Cost Types, to give unlimited analysis of cost and revenue transactions, overheads and budget comparison
Cost Rates	Allows up to 999 Cost Rates to be used at Contract or Job level. If a change of rate is required this can be applied at transaction level, applying the appropriate cost from the Cost Code
Budgets	Actual and revised budgeting facilities
Revenue	Revenue postings created in Costing can generate detailed Documents in Invoicing or SOP. Choose to Invoice by individual Cost lines, Frameworks, Cost Types or a direct value
Integration	Real-time integration with Opera II Financials, Supply Chain Management and Payroll & HR means transactions are only required to be processed once
Batch Processing	Use Batch Processing to enter batches of Timesheets or Costs for a range of Jobs in one efficient process
Payroll Transfer	Employee Timesheets processed in Costing can easily be transferred to Payroll, saving the need to re-enter the information
Frameworks	Group associated Cost Codes and apply to Jobs and Estimates to simplify the budget process
Department Analysis	Add further analysis by introducing an optional Department code against Jobs and Estimates
Transactional Drilldown	Detailed, multi-level transactional drilldown at Contract and Job level
User Definable Views	Define Costing Views with up to six levels of analysis, apply criteria filtering and graphical representation. Report across periods with full transactional drilldown and easy export facilities to Microsoft Excel
Global Cost Codes	Provides the ability to perform a global update of Cost Codes, including the option to increase any overhead values
Comprehensive Reporting	An extensive range of reports are provided as standard
Excel integration	Information can easily be extracted from Opera II into Microsoft Excel with Pegasus XRL
Customisable	Costing can be customised to suit the specific requirements of your business
Context Sensitive Help	Comprehensive and easy to use Help facilities