Promotion of Access to Information Act Manual:
Pegasus MPower (Pty) Ltd.
01 August 2005 .
A copy of this manual will be available at our offices which are situated on the 1 st floor of Erex House, corner of Geneva and Eileen streets, Blairgowrie, Randburg.
Alternatively copies are also lodged at the offices of the Human Rights commission or can be downloaded off our website – www.mpower.co.za
Introduction
The Promotion of Access to Information Act came into effect in March 2001. The purpose of this act is to give effect to the constitutional right of access to any information held by public or private bodies, and which is required for the exercise or protection of rights.
In terms of Section 51(1) of the Promotion of Access to Information Act, all heads of private bodies are required to compile a manual that provides information regarding the subjects and categories of records held by such private bodies. This manual is intended to fulfill this requirement.
Company Overview
Pegasus MPower (Pty) Ltd is a small, private company located in Randburg which sells and supports PC equipment and Accounting software.
- Administration of the Act
The managing director is the person who will ensure that the requirements of the act are administered in a fair, objective and unbiased manner.
Therefore if access to information is required then such requests should be directed to:
Named person: John Wilson
Post address: Box 2829, Pinegowrie, 2123
Physical address: Cnr Geneva & Eileen Streets
Blairgowrie, 2195
Telephone: 011 326 2540
Fax: 011 326 2829
Email: info@mpower.co.za
Description of the guide referred to in Section 10: 51 (1)(b)
A guide has been compiled in terms of section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right contemplated by PAIA. It is available in all the official languages.
The guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St Andrews Street, Parktown and on it’s website at www.sahrc.org.za.
- Latest notice in terms of section 52(2)
At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.
- Records available in terms of other legislation: Section 51(1)(d)
- Labour Relations Act 66 of 1995.
- Employment Equity Act 55 of 1998.
- Basic Conditions of Employment Act 75 of 1997.
- Companies Act 61 of 1973.
- Skills Development Act 9 of 1999.
- Income Tax Act 89 of 1991.
- Unemployment Insurance Act 63 of 2001.
- Subjects and categories of records held by Pegasus MPower (Pty) Ltd.
- Companies Act records.
Documents of incorporation
Memorandum and articles of association
Minutes of Board of Directors meetings
Records relating to the appointment of directors/auditors/secretary/public officers and other officers.
Share Register and other statutory registers.
Value Added Tax Act 89 of 1991
Regional Services Councils Act 109 of 1985.
- Financial records
Tax returns
Accounting records
Bank statements
Invoices
Asset register
7.3 Income Tax records
PAYE records
Records of payments made to SARS on behalf of employees
Other statutory compliances:
- VAT
- RSC Levies
Skills Development Levies
- UIF
- Workman’s compensation.
- Personnel Documents and records
- Employment Contracts
- Pension Fund records
- Salary records
- Leave Records
- Training records
- Training Manuals
- Detail on how to make a request for Access – Section 51(e)
The requestor must complete Form C and submit this form together with a fee request, to the head of the private body.
The form must be submitted to the head of the private body at his/her address, fax number or email address.
The form must:
- Provide sufficient particulars to enable the head of the private body to identify records requested and to identify the requestor.
- Indicate which form of access is required.
- Specify a postal address or fax number of the requestor in the Republic.
- Identify the right that the requestor is seeking to exercise or protect, and provide an explanation why the requested record is required for the exercise or protection of that right.
- If in addition to a written reply, the requestor wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner.
- If the request is made on behalf of another person, to submit proof of the capacity in which the requestor is making the request, to the reasonable satisfaction of the head of the private body.
End of Document