PayPoint: Overview
PayPoint is designed specifically for businesses operating within a trade or retail environment and handling customer present transactions.
The software provides your business with a user friendly point of sale environment which allows you to conduct customer sale and payment transactions quickly, accurately and securely.
The program can be customised to reflect the unique processes of your business, adopting terminology and the look and feel you require.
For businesses handling stock, PayPoint has the ability to integrate with many leading accounting systems allowing you to manage pricing and stock control across your business – a fully integrated retail solution at the heart of your business.
The PayPoint retail solution supports your business whether you operate a single till or many tills across multiple locations. PayPoint is fully compatible with industry leading hardware including Epson, IBM and J2. Whether your businesses transact from a simple PC or via a network of retail terminals, PayPoint is fully scalable to meet your needs.
- Integration with Accounting Software
- Back Office integration with leading accounts systems
- Benefit
- Example
Integration with Accounting Software
PayPoint can be installed and operated as a fast and effective way of processing customer transactions independently as well as linking through to your accounting program providing you with a total end to end solution for your business.
In practice this means that every sale will be reflected in your accounting software. This will provide you with precise margin control by product and cash control of the business as a whole.
Back Office integration with leading accounts systems
A facility enabling the transfer of key information from your accounting system to your point of sale solution and processing of till transactions, updating the sales ledger, stock file and cash book where appropriate.
Generally, the following specific information can be sent to tills:
- product information : stock codes, descriptions, tax codes, categories
- stock levels
- customer details: name, address, turnover levels, credit limits, credit hold
- pricing: base pricing, discounts/price lists
- exchange rates
- VAT rates
- Warehouse details*
- Warehouse stock levels*
- where supported by the accounting system
Details of the customer transaction are then passed back to the accounts system, where the ledgers are updated as appropriate. This includes serial number information, where supported in the accounts system.
Benefit
Ensures:
- Accurate stock control
- Monitor product movement
- Customer transaction history
- Up to date cash book
- Easy reconciliation
- Avoids duplication of data entry
- Robust security / user control
- Utilises powerful reporting capability
- Avoids a separate stock system
- Fully integrated end to end retail solution from procurement to sale
Enhances the customer purchase experience by ensuring the till operator has accurate information to hand.
Example
A wine merchant buying wine from multiple suppliers uses their accounts solution to process goods inwards and stock levels are updated.
Customer brings serial numbered item to till; serial number is scanned and stock history in accounts system is updated accordingly.
PayPoint transactions then update the various ledgers within the accounts program.
Finally the accounts program is updated to allow accurate reporting and business management.