Software: AP Automation

Keeping on top of your invoices is a demanding task for accounts payable departments. Without defined processes in place it can be easy for invoices to be paid late or missed altogether, and puts you at risk of fraudulent activity.

Automating your Accounts Payable function provides the simplest way of processing invoices and gives you complete visibility of your financial position to make smart budgeting decisions.

How it works

A unique email address is used to capture your invoices, which are then automatically converted into a digital format, including any attachments, invoice header and line details.

The AP automation feature uses Optical Character Recognition (OCR) to extract all the relevant information from the invoices and Artificial Intelligence (AI) is used to recognise repeated patterns and improve accuracy.

Finance teams have complete visibility and control over the status of every invoice processed to allow for smarter budgeting decisions, and a duplicate invoice check ensures no invoices are paid twice.

An automated bank account capture reduces the risk of fraud and the approval process can happen anytime, anywhere by the nominated approver/s.

Once approved the invoice will appear in Opera 3 SQL SE with a full audit trail and will be electronically stored for seven years to meet audit requirements.



  • Build stronger relationships with your suppliers with faster payments.
  • Reduce approval times by up to 50%.
  • Protect your business against invoice fraud and duplicate payments.
  • Minimise human errors and drive accuracy.
  • Gain real-time insight into your financial position to make smarter budgeting decisions.

Duplicate invoice check

Stops you paying invoices more than once.


Flexible capturing

Capture invoices in many languages, currency or amount. PDF, doc/docx, xls/xlsx, htm/html, xt, tif/tiff, Jpeg plus many other file types accepted.



Comprehensive reporting provides drilldown to specific suppliers and their invoices to highlight the status of each invoice.


Audit requirements

Invoices are electronically stored for 7 years to meet audit requirements.


Simple coding

Ledger coding is simple to automate by supplier, specific invoices and for each and every line of the invoice.

Accounts Payable (AP) Automation Demo

See the exciting new AP Automation application for Opera 3 SQL SE in action.